Project Co-Ordinator

£20,000-£22,000 pa + Bonus
4 months ago


£20-22k p.a. + Bonus

Key responsibilities
• Undertake support activities necessary for the efficient and timely execution of projects including liaising with account teams and on occasion with clients, on administrative aspects of projects
• Assist with the project planning and execution of client meetings including travel and logistics and liaison with hotels and restaurants
• Liaise with account teams to ensure adherence to agreed project timelines, including adjusting and updating timelines as agreed with clients
• Input materials and references to Veeva Promomats and Spectra (approval systems) then manage the process and amendments in association with the editorial and client service teams. Training will be given
• Undertake production and/or ordering of materials such as tent cards, badges, directional signage, agendas etc working with editorial, meetings management, client services and external suppliers as required
• Arrange, worldwide travel for employees including flights, accommodation, car hire
• Research and organise venues, accommodation, and catering internal meetings and annual events
• Format and QC a range of documents from general correspondence to proposals, reports, schedules, and presentations in Word, Excel, and PowerPoint
• Maintain secure filing and archiving practices in accordance with the company processes and office procedures
• Be proactive in researching and sandbox testing new software that may be beneficial for the company
• Source and purchase images

Essential skills/experience
• Customer service experience or equivalent
• Good communication and interpersonal skills capable of maintaining strong relationships
• Strong organizational and multi-tasking skills
• Excellent analytical and problem solving abilities
• Detail focused and extremely computer literate
• Proactive with an appetite for learning new skills
• Fully conversant with relevant software programmes e.g., PowerPoint, Excel, and Word

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